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Version 1.0, date 10.12.2020. This Privacy Notice may be subject to changes from time to time due to i.a. changes of legislation and/or legal interpretations and guidance.
1. Description of processing
Build4Clima communication and marketing
2. Controller, data protection officer and contact person
(1) VTT Technical Research Centre of Finland Ltd. (”VTT”), Business ID: 2647375-4, Tekniikantie 21, 02150 Espoo, Finland.
Data protection officer (DPO): firstname.lastname@example.org (DPO, data security manager and legal counsel), or Seppo.Viinikainen@vtt.fi (DPO).
Contact person concerning the processing:
Tekniikantie 21, 02150 Espoo, Finland.
The following organisations may act as joint controllers concerning the processing:
(2) Tampere University, Business ID: 0155668-4, Kalevantie 4, 33014 Tampere University, Finland.
Data protection officer (DPO): email@example.com
3. Roles of joint controllers
VTT acts as a primary contact point towards the data subjects and Finnish supervising authority, if needed. Data subject is advised to first contact VTT with any requests or questions that the data subject may have concerning this processing. VTT will forward data subject’s requests to joint controllers, if needed to implement data subject’s rights. VTT will coordinate actions and responses of the joint controllers.
4. Categories of the personal data
The categories of the personal data are first name, last name, email, phone number and company. In addition, topics of interest and consent information may be processed.
The registered persons represent Build4Clima interest groups, such as representatives of potential and current customers, collaborators and partners of Build4Clima.
5. Purposes of the processing and the legal basis for the processing
The personal data is processed for purposes of Build4Clima communication and marketing, including but not limited to newsletter distribution, event management and webinar arrangements.
The data is being processed on the basis of legitimate interest of the Controller. The legitimate interest is the right to conduct relevant and justified research and innovation activity and there to related event management, communication and marketing to relevant interest groups.
6. Regular sources of information
Personal data is mainly collected from the data subject. Personal data may also received from collaborators and partners of Build4Clima.
7. Recipients or categories of recipients of the personal data
The Controller may provide the personal data to third parties who represent the following groups:
Collaborators and partners of Build4Clima community.
Controller’s services providers concerning Build4Clima communication, marketing and event management.
The following recipients have access to the personal data: Photino Science Communications Oy 3155592-2 Nina Pulkkis, Fiskarsintie 403, 10470 Fiskars.
The personal data is provided under appropriate contractual arrangements in accordance with requirements of GDPR and applicable legislation.
8. Transfer of data outside the European Union or the European Economic Area
Wix.com Ltd. is based in Israel, which is considered by the European Commission to be offering an adequate level of protection for the Personal Information of EU Member State residents. If Wix transfers your Personal Information to the United States or anywhere outside Europe, we will make sure that (i) there is a level of protection deemed adequate by the European Commission or (ii) that the relevant Model Standard Contractual Clauses are in place. Wix participates in, and has certified its compliance with, the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework. To learn more about the Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield List, here.
9. The existence of automated decision-making, including profiling
No automated decision making is made with the personal data.
10. The period for which the personal data is stored or the criteria used to determine that period
The data is being stored as long as the data subject has a relevant and appropriate relationship to Build4Clima.
After this the personal data is either erased or anonymised unless any Controller has other legal basis for processing of such personal data (such as legitimate interest of the data Controller in connection with a legal claim or investigation).
11. Principles of protection of the register
The data is protected by technical and organizational measures from unauthorized processing and unauthorized access by third parties. Only persons who need access to the personal data for the purpose carrying out tasks related to processing described in this document have access to the personal data, under confidentiality obligations.
12. Rights of the data subject
The data subject can exercise these rights by contacting VTT, preferably in writing from the email address known to VTT.
The data subjects have the following rights, which may be exempted from in accordance with GDPR and applicable legislation:
Right of access
Right to rectification
Right to erasure
Right to restriction of processing
Right to data portability
Right to object
Right to lodge a complaint with a supervisory authority